[Job] Science Museum, Exhibition Events Co-ordinator, ??22.9-31.3k, clos 2 Sep 2011 #scicomm jobs

Science Museum

Exhibition Events Co-ordinator


Location: Science Museum

Salary: ??22,970 – ??31,307 per annum plus ??1,000 Regional Weighting Allowance. 23-month fixed-term contract.

Closing Date: 02/09/2011

Are you passionate about organising activities and people? Would you like to bring your flair for managing programmes and workflows to the Exhibitions Team in one of the world???s most prestigious Museums? This is a unique opportunity to make an impact in the cultural programmes of London???s Science Museum. You will play a key role managing operational planning and workflow of our cultural programme for all galleries and exhibitions, up-grades, interventions, touring exhibitions and events.

As you might expect, this role requires a range of skills, not least the ability to create plans and processes, as well as follow them. A natural organiser, you will be adept at engaging a wide range of stakeholders, outside the Exhibitions Team and outside the Museum. Excellent people-skills are a must. You must be accomplished at influencing people who don???t report into you, since you will not line-manage any staff directly (although you may be asked to do so in future if the need arises).

Please be mindful that this is not a project management role (although project management skills may serve you well). You will not be responsible for the end-to-end management of a project cycle. Instead, you will be responsible for resource allocation and programme management, often acting as the ???gatekeeper??? so that senior managers in the team can make informed decisions about budgets and resourcing.

You do not need to have specific experience of Museums, or a scientific background. That said, an interest in cultural and scientific sectors is very important. We have provided a detailed job description to help you decide whether you are a good match for our role, and we ask you to read this carefully to ensure that you meet our key requirements. Some examples of these include:

??? Experience of establishing and co-ordinating operational planning and work flow management of a varied and changing programme of activities and events, ideally including exhibitions
??? Experience of setting up and managing organisational management systems, databases and filing systems
??? Experience of reporting information in different formats to agreed deadlines for a variety of stakeholders
??? Ability to deal adeptly with high-profile stakeholders, including trustees and donors
??? Experience of providing proactive and targeted administrative support in a busy, fast-moving office environment
??? Finance administration experience, and good numeracy, with the ability to understand and monitor budgets 
??? Knowledge of best practice and process in project, resource and work flow management, ideally including Prince 2. 
??? Strong working knowledge of standard ICT applications, including MS Word, Outlook, Excel (including for budgeting purposes). Ideally knowledge of internet/intranet systems, databases and project management systems.

Although the role will initially be offered on a 23-month fixed-term contract, it is anticipated that this will be converted to a permanent contract within the next six to twelve months, dependent upon whether NMSI makes planned organisational savings. In this event, you would not need to reapply for the role.

Please note that the starting salary will be ??23,970 per annum (including London allowance).

Interviews: week commencing 19th September. We will contact you the previous week if you are shortlisted.

We welcome applications from all sections of the community in which we work. We particularly welcome applications from disabled people and we guarantee interviews to suitably qualified disabled applicants. If you believe that you have the skills and ability to perform well in this role, then you are encouraged to apply. Appointments will be made solely on the basis of a fair selection process.


1) Please read the job description fully and then consider the following questions carefully:

a) Using an example, please outline your ability to manage planning and resource for a programme of projects and events. Your examples must have comparable size and complexity to a varied programme of exhibitions or events at a major museum or medium-size organisation. In your example. Please summarise your role and accountabilities, and explain how you achieved your outcomes.

b)  Using two examples, please outline two occasions when you have developed (or substantially revised) organisational management systems or team processes. For each example, please explain your objective, the steps you took to achieve it and the outcome.

c) Using two examples, please demonstrate your experience in dealing with significant challenges from key stakeholders to the timely completion of a project or programme (where you were the resource co-ordinator). Please draw one example from organisational stakeholders outside your team.

d) Using an example, please demonstrate how effectively you have used your finance skills and numeracy to monitor budgets and ensure that programmes are delivered to budget. Please explain in your answer what finance systems you are familiar with. (You do not need to have been responsible for managing the budget, provided you were accountable for overseeing or monitoring it.)

e) Please explain why you believe this role represents an attractive career opportunity for you, and outline what you expect of us and this role.

2) Please email or post the following, to the contact details below:

??? a covering statement which includes separately numbered answers to all of the questions above. Feel free to add to your statement anything else you want to tell us. (You do not need to write more than a few paragraphs in answer to each question).
??? your CV

Email: recruitment@sciencemuseum.org.uk

Post: HR Assistant, ref. EXCO-EXT. Human Resources Department, The Science Museum, Exhibition Road, London, SW7 2DD

Please quote the reference EXCO-EXT either in your email subject header, or at the top of your covering letter.

A Disclosure Scotland background check is required for this role.

We regret that we can only respond to successful applicants.

Strictly no agencies. 

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