*Job, p/t* Science Museum, eJournal Editorial Ass’t, £18-21k pro rata, clos 28 March 2013

Science Museum
E-Journal Editorial Assistant

https://vacancies.nmsi.ac.uk/VacancyDetails.aspx?FromSearch=True&MenuID=6Dqy3cKIDOg=&VacancyID=360

EJOUR/ScM/MAR20 – E Journal Editorial Assistant

Posted: 18/03/2013 14:42
Start Date: Not Available
Salary: £18,000 to £21,000 per annum pro rata
Location: Science Museum – London
Level: Collections
Deadline: 28/03/2013 23:59
Hours: 14.5
Benefits: SCMG Enterprise benefits
Job Type: Part Time – Fixed Term
Part time, two days per week (14.5 hours), Fixed term until March 2014The Science Museum are looking for a talented and motivated individual to join the Department of Research & Public History to provide digital editorial assistance to the Editor of the Science Museum Group’s e-journal.

You will have excellent communication skills, very high standards of written and spoken English with demonstrable experience of book or journal editing processes in an online environment including, for example, blogs and social media, with a facility for manipulating text, images and new-media. Experience gained in an academic editing will be an advantage.

You will have excellent organisational and administrative skills, ability to work to deadlines and prioritise correctly and respond flexibly to changing circumstances.

You will have demonstrable experience of working in a busy office environment including answering enquiries, and managing diaries and budgets.

You will be an advanced user of ICT including Microsoft Office software suite and content management systems, preferably Sitecore although training will also be given.

The Science Museum Group (SMG) comprises the Science Museum in London, the Museum of Science and Industry in Manchester, the National Railway Museum in York and Shildon and the National Media Museum in Bradford. Together they share a unifying mission to engage people in a dialogue about the past, present and future of human ingenuity in the fields of science, technology, medicine, transport and media.

We would consider one person for both the Ejournal Editorial Assistant and the Administrator, Research and Public History role (in a ration of 2 days to 3 days) making up a full-time equivalent post.

Application details

When you apply you will be asked to upload one document in Microsoft Word format which includes both your CV and a covering statement. If you are applying for more than one role please upload your CV and then answer online the role specific question.

SMG Job Description

Job Details

Job Title:Digital editorial assistant, e-journal – 2 days per week

Department: Research & Public History

Location: Science Museum, London

Reports to: E-journal editor

Date:Feb 2013

Purpose of the Job
To provide digital editorial assistance to the Editor of the Science Museum Group’s e-journal 2 days per week.

Key Deliverables/Accountabilities: Research Administrator

  1. To create and run online project management systems to ensure the efficient delivery of e-journal content (text, images and new media) from submission to final online publication, to agreed deadline. 
  2. To support the Editor in working with external contractors to design, build and launch the e-journal platform
  3. To support internal and external communications about the e-journal including developing and sustaining on-line channels such as blogs, twitter feeds, message boards etc.
  4. To be the first point of contact for enquiries about the e-journal, responding directly or re-routing to the Editor with tact and professionalism.
  5. To co-ordinate the operation of the international e-journal editorial board.
  6. Day-to-day-management of non-staff expenditure, such as travel and subsistence, conferences, editorial meetings,  including processing invoices, purchase orders and monitoring and reporting on budgets to ensure that costs are on track.
  7. Organise diaries, meetings, visits to ensure a smooth-running itinerary for the Editor and cost-effective hotel and travel arrangements, including overseas travel.
  8. Contribute to the work of the Research and Public History department, particularly its online presence and, where e-journal work allows, contribute digital skills to major events or conferences.
  9. Take care of your personal health and safety and that of others and report any health and safety concerns.  Ensure proactive compliance with Science Museum Group H&S Policies, including risk assessments and implementing safe systems of work

Working Relationships and Contacts

The job holder will deal with influential people outside the museum including UK and international academics. They must be capable of representing the museum in a professional and positive manner.

 

Internal: all levels of colleagues across the organisation. Especially: the web team, marketing and press team to co-ordinate the e-journal Launch and subsequent production; representatives of major research areas to identify authors and themes; Science and Society Picture Library and New Media department  to ensure journal makes best use of visual assets; internal authors and proof reading staff.

 

External: Authors and peer-reviewers when organising and tracking content from submission to publication; editorial board members when co-ordinating members diaries, arranging international travel and accommodation for board meetings. Academics, Museum experts, journal production contractors and distributors. 

 

Line Management and Budget Responsibility

Directly line manages:n/a

Indirectly line manages:          n/a

Contractors/freelancers:          n/a

 

Budget Holder of £0.00

Candidate Profile

 

Experience

  • Experience of working in an online environment including, for example, blogs and social media, with a facility for manipulating text, images and new-media.
  • Experience of book or journal editing processes, with experience of academic editing an asset.
  • Experience of online project management systems including running databases, monitoring project programmes and using spread sheets.
  • Experience of using content management systems preferred, though ‘site-core’ training will also be given
  • Experience of working in a busy office environment including answering enquiries, and managing diaries and budgets.
  • Experience of organising formal meetings, and booking overseas travel and accommodation
  • Experience of maintaining Health & Safety and other records
  • Skills, Knowledge and Relevant Qualifications
  • Excellent numeracy and written skills, good eye for detail e.g. able to track through schedules and spot problems ahead of time as well as managing large volumes of material
  • Advanced user of ICT including Microsoft Office software suite (PowerPoint, Outlook, Excel and Word). Grasps new technology easily. Experience of using online databases an advantage.
  • Able to work independently but within a team framework.
  • Excellent communication skills, very high standards of written and spoken English and a good telephone manner.
  • Excellent inter-personal skills: demonstrable experience of dealing with people at all levels, including creative colleagues, consistently maintaining a professional demeanour. Tact and discretion are important as some matters will be highly sensitive or confidential.
  • Excellent organisational and administrative skills, ability to work to tight deadlines and prioritise correctly and respond flexibly to changing circumstances. Switches up a gear when needed and calm under pressure, does not loose track of the non-urgent.
  • Able to demonstrate an interest in, and appreciation of, the activities, purpose and ethos of the national function, SMG and its family of museums

Behaviours

  • Service orientated – keen to help others and is accommodating.
  • Uses initiative and thinks ahead – be able to anticipate needs and identify issues early on
  • Confident in working with senior level personnel
  • Problem solver, focuses on outcomes
  • Ability to manage expectations and external relationships
  • Bases decisions on evidence
  • Effective team worker
  • Excellent personal presentation

Scope for Impact

  • This role will directly support the E-journal Editor in delivering an innovative and high-profile journal.
  • The role is key to communication across Museum research departments and in publicising the extraordinary and varied research output to a wider public.
  • The role will contribute to producing a quality peer-reviewed journal that will raise the reputation of Museum research, both internally, to the Director and senior managers and externally to other Museums and leading academic institutions.

Please note:

  • This job description is not exhaustive and amendments and additions may be required in line with future changes in policy, regulation or organisational requirements, it will be reviewed on a regular basis.
  • This role is subject to a Disclosure Scotland basic criminal record check
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This entry was posted in 2013 - closing date, £20k or less, £20k to £25k, editorial, science centres and tagged . Bookmark the permalink.

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